Weekly Data Sheets for SLPs (with a Freebie!)

Today, I'd like to share with you how I take plan out my therapy week and record data during sessions.

I'm not one that has elaborate lesson plans - what is important to me is to know when I am scheduled to see students, which classroom(s) I need to get them from, and what their IEP goals are.  As long as I know what goals I need to work on, I can easily select materials from my room to target these skills.  As I have had multiple requests to talk about how I stay organized for the week, I created these free editable data sheets to share my system with you!

Note:  I have tried keeping individual data sheets during each session, but I personally found it too hard to plan out my week, and I would end up with all of these sheets of paper all over because I would forget to put them back in my binder or student's folder.  I prefer being able to see my week at a glance, as well as have a reminder about who I am going to see next, and which room I need to get them from.  

It does take a bit of time to get these sheets set up in the beginning of the year - it usually takes about an hour or so to type in all of the students in the correct time slot, as well as type in all of their goals.  (As you can see, I use abbreviations for goals - I figure as long as I know what it means, that's enough!)  The great part is that for the rest of the year, all you have to do is make minor changes to change time slots or update goals as needed, and you're ready to go!

An example of what one of my daily sheets might look like.

I typically circle the goals I want to target that day, and may write a few notes about what activity I plan to use.  Then, I write down percentages, trials correct/incorrect, and/or any relevant notes.  I keep a few weeks' worth on my clipboard so I can quickly glance back at previous sessions, and store the rest in a master binder that I keep on my desk.

Also in my master binder are attendance sheets for each student, as well as their progress monitoring data sheets, and a couple of blank goal pages (I use the ones in my editable forms here) to transfer important notes and data from my weekly sheets.

You can grab this freebie in my TpT store here:

Tell me, would this work for you?


  1. Love the way this looks I just have a few questions!
    1. How many goals do you have, on average, per student? Just a couple?
    2. Do you usually only have groups of 1-2 (if so I am jealous!)?
    3. Do you have to have individual data sheets for each student as well? We have to do that for IEP documentation and TN Care, so I think if I used something like this I would end up doing twice the work. :(

    1. Lauren, I usually have 3-5 goals per student, generally speaking. I do my best to have only groups of 1 or 2, but I am lucky to live in a state with a caseload cap of 60, and be in a district where I am always safely under that number. I don't have to have individual data sheets, but I do keep a sheet for each student in my master binder, where I transfer notes over a few times a month.

  2. I used something similar last year! I made weekly sheets for lesson planning, but also had individual data sheets. Administrators who came in to evaluate me really liked the "system." I LOVE the idea of having everything in one place, but I'm not sure I'd be able to get away with not having individual data sheets. Definitely something to think about though. Thanks for sharing!

  3. I have individual data sheets and therapy logs for each student, so I would have to transfer this information onto another sheet of paper. I try to flip back and forth between my students and take data directly on their data sheets in the session, which doesn't always happen based on the student or group situation. I like your way of doing it! I would like to use your therapy sheet to take attendance and data for those groups that it is just too hard to write on each student in the session. I have 2-4 students in a group right now!

  4. Y'all are lucky..I have some groups with 5-6,just to survive..!! Yeah real effective right

  5. I have been trying to figure out a more efficient data system. This is worth a shot! Thank you for sharing!

  6. I love these! I've used them this whole school year and I love having a whole group together for easy data keeping. I am also lucky not to have to transfer them to individual data sheets, so they work perfect for me! Thank you!


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